The University of Tennessee, Knoxville

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Policies, Standards & Specifications























Campus Policies

Air Conditioning (changeover from heating)
Department of Facilities Services personnel perform required changeover from heating to air-conditioning in the Spring. Because of the equipment installed throughout the campus, buildings must be changed over separately. The Facilities Services performs the changeover on the basis of priorities established to 1) maintain required temperatures to protect equipment and research in progress, and 2) serve the greatest number of individuals and activities. Air conditioning changeover may not begin until outside temperature has reached at least 80 degrees F. for three consecutive days. Temperature projections are also considered. The wide swings in temperature during the Spring of the year have made this policy necessary. Special problems or hardships with this policy should be discussed with the Associate Vice Chancellor of the Facilities Services (208 Facilities Services Building, 974-2178).

Antennae, Aerials, and Communications Dishes
Requests for consideration of placement of communications devices covered by this policy are to be directed to the Associate Vice Chancellor of the Facilities Services Department/208 Facilities Services Building/974-2178.

Bicycle Racks
Parking, riding, rolling, or storage of bicycles inside buildings (including porches, entrances, and exit ways) is prohibited. In addition, chaining of bicycles to trees, handrails, lampposts, etc. is prohibited
.

Code Compliance (fire code)
Fire and building codes must be adhered to in all work performed in campus buildings.
 
Questions concerning code requirements should be directed to the Engineering Services Unit of Facilities Services (117 Facilities Services Building, 974-3425).

Conduit/Cable
Laying of below ground conduit or cable on campus or placement of conduit in buildings for voice/data/video transmission purposes must be performed by Facilities Services personnel or by professionals under Facilities Services guidance.

Placement of conduit in buildings for voice/data/video transmission purposes must be performed by Facilities Services Personnel or by professionals under Facilities Services guidance. Inquiries about installation of conduit or cable should be directed to the Assistant Director for Construction and Repairs (208 Facilities Services Building (974-2415).

Connections (utilities)
Any connection made to utility systems (water, sewer, air, vacuum, gas, steam, or electricity) must be performed by Facilities Services Department personnel or by professionals under Facilities Services department guidance.
Inquiries about such connections should be directed to the Assistant Director for Construction and Repairs (208 Facilities Services Building, 974-2415).

Digging
No digging of Campus grounds shall be done without the approval of and under the supervision of the Facilities Services Department and the placement of a Tennessee One call (800) 351-1111.
Notification in writing shall be made to the Associate Vice Chancellor of the Facilities Services (208 Facilities Services Building, 974-2178) a minimum of seven days prior to any digging, cutting, boring, drilling, or disturbing takes place. In the event of an emergency a call should be made to the Executive Director.

Electrical problems, new installations, and wiring changes
The Facilities Services Department must make, approve, or supervise any changes to the electrical wiring within buildings.
This includes installation of wiring for security systems and wiring for data/voice/video transmission. To obtain service, call the Work Order Office, 974-2347. New installations/changes and general problems with electrical service should be discussed with Electrical Services (132 Facilities Services Building, 974-2505).

Elevators
All elevators are maintained by an outside contractor under the supervision of the Facilities Services Department. In addition, the Facilities Services Department utilizes nationally-known elevator consultants to monitor service and suggest improvements. General problems with elevators should be reported to the Facilities Services Department for investigation at 946-7777. Interruption of elevator service or specific malfunctions should reported immediately as follows:

If you are on the elevator push the emergency button and Central Alarm will be notified.
If someone is trapped, you experience an elevator problem or wish to report a malfunction call the Facilities Services One Call Response Line at 946-7777.

Your call will be answered live and service restored.

Reporting of problems with elevator service and requests for elevator maintenance are to be made only as specified. If calls are made directly to the elevator contractor which result in charges to The University, the charges will be passed on to the individual making the call.

Heating (changeover from air conditioning)
Facilities Services Department personnel change over building systems from air conditioning to heating each Fall. Because of the equipment installed throughout the campus, buildings must be changed over separately. The Facilities Services performs the changeover on the basis of priorities established 1) to maintain required temperatures to protect equipment and research in progress, and 2) to serve the greatest number of individuals and activities. Heating changeover may not begin until the outside low temperature has dropped below at least 50 degrees F. for a minimum of three consecutive days. Consideration is also given to temperature projections. The wide swings in temperature during the Fall of the year have made this policy necessary. Special problems or hardships with this policy should be discussed with the Associate Vice Chancellor of the Facilities Services (208 Facilities Services Building, 974-2178).

Locks
Occupant-installed locks or padlocks will be removed by the Facilities Services Department, with the cost for removal and installation of University locks billed to the department or entity to which the space is assigned.

Posting of Notices
The general posting of notices and signs within campus buildings and on the grounds of the University is allowable only on Bulletin Boards provided for this purpose. Official University Bulletin Boards are limited to official University communications. General Bulletin Boards are available for other postings. Posting of any item on painted surfaces, doors, or windows is prohibited. Items posted in violation of this policy will be removed, and the individual posting them will be assessed any costs of removal or repair of damage.

Posting of Political and Commercial Items
The posting and/or distribution of political and/or commercial signs and handbills is not permitted in campus buildings or on the grounds of the University. General Bulletin Boards may not be used for such postings. Items posted in violation of these guidelines are subject to removal, and the individual posting them will be assessed any costs of removal or repair of damage.

Signs (buildings and interior)
No exterior signs other than those furnished by the Facilities Services Department may be placed on any building or on the grounds of the Main or Agricultural campuses.

Skateboarding
Skateboarding on the Johnson-Ward Pedestrian Mall and the plaza around Humanities and Social Sciences and McClung Tower is prohibited. Violators will be escorted off these properties by the U. T. Police.

Smoking Policy in Buildings
Tennessee Code Annotated 4-4-121 (2006) & 39-17-1551 (1994) prohibits smoking in all buildings owned or operated by The University of Tennessee. Full text of the code is available below.

Smoking shall be prohibited in all buildings that are owned or operated by the state of Tennessee, except for those sleeping rooms in state park inns and cabins that are designated as smoking rooms or cabins. Cities, counties, and counties having a metropolitan form of government are specifically allowed to regulate the use of tobacco products in buildings owned or leased by such political subdivisions. TENN. CODE ANN. 4-4-121 (2006) & 39-17-1551 (1994).

Based on the above State Law, the Chancellor has established a policy designating smoke free entrances for all campus buildings. These entrances are identified with a SMOKE FREE ENTRANCES sign. Smokers must remain a reasonable distance from these doors when smoking. Smoking is prohibited within the facility. No smoking signs are posted throughout the building. Address questions regarding this policy to Facilities Services. 865-974-2178.

Departmental Policies


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